1. Overview (Project Background)

Yanolja operates multiple subsidiaries and business divisions, with various SaaS applications being individually adopted and used by each organizational unit.
While management was being conducted at the department level, from a company-wide perspective, SaaS usage remained fragmented, making it difficult to grasp overall usage, costs, contract status, and security risks at a glance. This situation persisted.

Consequently, the need for SaaS cost optimization and systematic governance was continuously raised, leading to the review of implementing a solution that could manage company-wide SaaS usage in an integrated manner.

2. Challenge (Problem Definition)

The main challenges Yanolja faced before project initiation are as follows.

• Lack of SaaS Usage Visibility
  With different management owners for each department's SaaS, it was difficult to comprehensively understand total SaaS usage, active users, and contract status.

• Limitations in Cost Optimization
  Licenses were being maintained regardless of actual usage, but it was difficult to quantitatively verify this.

• Difficulty in Security Risk Management
  It was difficult to systematically identify potential security risks such as long-term unused accounts and former employee accounts.

• Operational Inefficiency Due to Manual Management
  Management required excessive time as staff had to individually log into each SaaS to verify information.

3. Solution (Resolution Approach)

Yanolja integrated its company-wide SaaS management system by implementing Space SaaS Ops, MegazoneCloud's proprietary SaaS management solution.

• Integrated SaaS Management Platform Construction
  Configured to view key metrics such as usage, contract status, user activity, and last login date on a single screen.

• API-Based SaaS Integration
  Integrated over 30 SaaS applications including major platforms such as Slack and Atlassian.

• Establishment of Cross-Departmental Collaborative Operating System
  Built a shared management system centered on IT Infrastructure and Procurement teams, with SaaS managers from each department participating together.

• Phased Expansion Based on Practitioner Feedback
  After making hidden costs and security risks visible through PoC, gradually expanded the scope of integration.

4. Result (Achievements)

Through the implementation of Space SaaS Ops, Yanolja achieved the following results.

• Approximately 15% SaaS Cost Reduction
  Achieved tangible cost savings through identification of unused and underutilized licenses.

• Improved Operational Efficiency
  Moved away from individual SaaS management approaches to single-screen-based management, significantly reducing manual management time.

• Established Proactive Security and Contract Risk Management System
  Manages unused accounts and contract expiration dates as key indicators, enabling proactive risk response.

• Improved Internal Satisfaction
  Confirmed high satisfaction among practitioners regarding improved management convenience and among managers regarding cost and security visibility.

Yanolja is positively evaluating the possibility of integrating AI SaaS usage (such as token consumption) management in the future and expanding beyond SaaS to cloud infrastructure management.